Retreat Terms & Conditions

Thank you for booking The Mid-Year Pause. Please read the following carefully to help you prepare for a safe, enjoyable, and restorative day. These Terms & Conditions apply to all bookings for this retreat and are issued jointly by The Naturally Curious and Empower Body Mind Spirit.

Clothing & What To Bring

Please come dressed for outdoor movement in comfortable, layered clothing and sturdy footwear suitable for uneven terrain. We also recommend bringing sandals or slip-on shoes for moving between the sauna and cold water experience. As the day moves at a slow pace with frequent pauses, please bring extra layers regardless of the season, temperatures in natural settings can drop unexpectedly, even in summer. A full what-to-bring guide will be sent to you ahead of the day.

We reserve the right to deny participation if you are not dressed appropriately for the activity, as this is a matter of safety.

Health Considerations

This retreat includes a gentle, guided sauna and cold water experience, outdoor nature connection activities, breathwork, and mindful practices. Your safety and comfort throughout the day is our priority. All activities are led at a slow, supported pace, this is an exploratory and mindful experience, not an extreme or performance-based one.

By attending, you confirm that:

  • You have completed the required Health Declaration and Responsibility Agreement accurately and honestly, including any food allergies, intolerances, or dietary requirements.

  • You have not been advised by a medical professional to avoid exposure to heat, cool water, or breathwork practices.

  • You do not have any diagnosed heart conditions, unregulated blood pressure, Raynaud's syndrome, severe asthma, epilepsy, or other conditions that may be affected by gentle temperature variation or breathwork.

  • You are not pregnant or aware of being pregnant.

  • If you have any pre-existing medical conditions, health concerns, or are taking prescribed medication, you have consulted with your GP prior to attending.

  • You have sought medical advice if unsure about your suitability for any element of the day.

  • You will monitor your own condition throughout the day and inform a facilitator if you feel unwell at any point.

  • You agree to follow all safety instructions and guidance provided by the facilitators.

Participation in all activities is entirely voluntary. You may choose to step back from any element at any time without judgement. By taking part, you accept personal responsibility for your own health and wellbeing during the experience.

Potential Risks

  • The sauna and cold water experience is gentle and guided, however gentle temperature variation may temporarily affect blood pressure, heart rate, or comfort levels.

  • Breathwork practices may produce altered sensations, including light-headedness or tingling.

  • Outdoor nature connection activities take place on natural terrain, which may include uneven surfaces, tree roots, and other natural obstacles. Please move with care and follow the facilitator guidance at all times.

  • Aromatherapy elements may be used during the day. Please disclose any known sensitivities or allergies on your Health Declaration.

  • Nature-based experiences may occasionally evoke emotional responses as you relax and connect with your surroundings. This is a normal part of the process, and facilitators are there to support you.

You acknowledge that The Naturally Curious, Empower Body Mind Spirit, and their facilitators are not liable for adverse effects resulting from undisclosed medical conditions, allergies, or sensitivities, failure to follow instructions, or exceeding personal limits.

Participant Conduct

To ensure a safe, respectful, and mindful experience for everyone:

General

  • Maintain a calm and considerate atmosphere throughout the day.

  • Inform a facilitator immediately if you feel unwell or need support at any point.

  • The Naturally Curious and Empower Body Mind Spirit are not responsible for loss or damage to personal belongings during the retreat.

Sauna & Cold Water Experience

  • Swimwear must be worn at all times. No nudity.

  • This is a slow, guided, and mindful experience. Please follow facilitator guidance throughout and move at your own pace.

  • Aromatherapy products may be used during this element. Please ensure any sensitivities are declared in advance on your Health Declaration.

  • Do not touch sauna rocks. Facilitators manage heat and moisture throughout.

  • Be aware that surfaces around the cold water may be wet. Please move with care.

  • Step back from the experience at any time if you feel uncomfortable; facilitators are there to support you.

Outdoor Activities

  • Please wear appropriate clothing and footwear for outdoor movement on natural, potentially uneven terrain.

  • Stay within designated areas and follow facilitator guidance at all times.

Safety & Behaviour

  • Please arrive sober. Alcohol and recreational drugs are not permitted.

  • Facilitators may ask a participant to step back from any activity, or from the retreat entirely, for safety or conduct reasons. No refund will be issued in such cases.

Age Restrictions

This retreat is designed for adults aged 18 and over.

Booking & Cancellation

Your booking is confirmed once:

  • You have completed and returned the required Health Declaration and Responsibility Agreement, and

  • Full payment has been received.

If The Naturally Curious or Empower Body Mind Spirit determines that participation may not be safe or suitable based on your health information, your booking will be declined and any payment refunded in full.

Cancellations By Participants

Due to the full-day nature of this retreat and the associated costs, including venue, catering, and materials, the following cancellation policy applies:

  • More than 21 days' notice: Full refund minus booking and transaction fees

  • 14–20 days' notice: 50% refund

  • Less than 14 days' notice: No refund

Cancellations must be made in writing by emailing both hello@thenaturallycurious.co.uk and empoweryourmindbodyspirit@gmail.com. Refunds are calculated from the time the written notice is received.

In exceptional circumstances such as serious illness or family emergency, we may offer a credit toward a future retreat at our joint discretion and subject to availability.

Transfers

If you are unable to attend, you may transfer your place to another person provided you notify us in writing at least 7 days before the retreat date. The replacement attendee must complete all required health and consent forms prior to the day.

Cancellation by The Naturally Curious / Empower Body Mind Spirit

We may cancel or reschedule the retreat due to unsafe weather or environmental conditions, illness or injury affecting facilitators, venue unavailability, or other unforeseen circumstances. In such cases, you will be offered either a transfer to an alternative date or a full refund of any payment made. We are not liable for additional costs such as travel or accommodation resulting from cancellation or postponement.

Refunds are available for cancellations made more than 7 days prior to the start of the event. If you cancel within this period, you’ll receive a full refund, excluding any booking fees charged by the payment provider. Unfortunately, we are unable to provide refunds for cancellations made less than 7 days before the event or for non-attendance on the day of the event.

Please note that each session requires a minimum of four participants to proceed. If the minimum number is not met, we will notify you in advance and cancel the session. In this case, you will be given the option to reschedule to an alternative date or receive a full refund.

If we need to cancel an event for any other reason (e.g., extreme weather or unforeseen circumstances), you will also be offered the choice to reschedule to an alternative date or receive a full refund.

Photography/Filming Consent

We may occasionally take photographs or video during the retreat for use across The Naturally Curious and Empower Body Mind Spirit websites, social media, and promotional materials.

By ticking the consent box on your booking form, you agree to be included in any images or recordings. Your hosts will confirm this again on the day. If you would prefer not to be photographed or filmed, please let us know, your wishes will always be respected.

Please note: online use means your image may be viewable globally. You will not receive payment for the use of your image. Both The Naturally Curious and Empower Body Mind Spirit retain full rights to images taken during the retreat. You may request that we stop using your image in future, though previously published content may remain in circulation.

Data Protection

Your personal data will be handled in line with GDPR by both The Naturally Curious and Empower Body Mind Spirit, and used solely for managing your booking and retreat day, health and safety administration, and email marketing where you have opted in.

You have the right to access, correct, or request deletion of your data at any time. For full details, please refer to The Naturally CuriousPrivacy Policy or contact hello@thenaturallycurious.co.uk.

If you have concerns about how your data is handled, you may raise them with the Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns/.

Updated 31/03/2026